Privacy Policy

Effective Date: August 2026
Last Updated: August 2026

Evolve Tampa Bay (“Evolve,” “we,” “us,” or “our”) respects your privacy and is committed to handling your personal information responsibly. This Privacy Policy explains what information we may collect when you visit our website, register for an event, subscribe to communications, submit a form, or otherwise interact with Evolve online.

By using this website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

The information we collect depends on how you interact with Evolve.

Information You Provide

You may voluntarily provide information such as:

• Your name
• Email address
• Telephone number
• Mailing address, when necessary
• Organization, employer, or professional title
• Event registration and attendance information
• Newsletter and communication preferences
• Volunteer interests, availability, skills, and experience
• Partnership or sponsorship information
• Questions, messages, feedback, or other form responses
• Resource recommendations and directory submissions
• Photographs, videos, testimonials, or community stories you submit
• Accessibility, dietary, or accommodation requests
• Payment and transaction-related information when purchasing tickets, making a donation, or completing another paid transaction
• Any other information you choose to provide

Please do not submit confidential medical records, Social Security numbers, financial account credentials, or other highly sensitive information through a general website form.

Information Collected Automatically

When you visit the website, certain information may be collected automatically through cookies, analytics tools, server logs, and similar technologies. This may include:

• Internet Protocol address
• Browser and device type
• Operating system
• Pages viewed
• Referring website
• Links selected
• Dates and times of visits
• Approximate geographic location
• Website interaction and performance information

This information helps us understand how visitors use the website, improve its functionality, and maintain its security.

Information From Third Parties

We may receive information from third-party services that support our website and activities, including:

• Event registration and ticketing platforms
• Email marketing providers
• Payment processors
• Website hosting and analytics providers
• Survey and form platforms
• Social media platforms
• Community partners and referral organizations

Information received through these services may be governed by both this Privacy Policy and the third party’s own privacy policy.

2. How We Use Information

Evolve may use personal information to:

• Respond to questions and general inquiries
• Process event registrations, reservations, and ticket purchases
• Send event confirmations, reminders, and updates
• Provide newsletters and community announcements
• Share educational resources and opportunities
• Coordinate volunteers and communicate about service opportunities
• Evaluate partnership, sponsorship, and collaboration inquiries
• Review resource or directory recommendations
• Review submitted photographs, videos, stories, and testimonials
• Provide requested accessibility or event accommodations
• Maintain and improve the website
• Understand website traffic and engagement
• Prevent fraud, misuse, and security threats
• Maintain appropriate organizational records
• Comply with applicable legal obligations
• Protect the rights, safety, and interests of Evolve, our community, and others

We will use personal information for purposes reasonably related to the reason it was collected.

3. Health and Other Sensitive Information

Some Evolve events, resources, or forms may relate to mental wellness, sexual health, HIV prevention, healthcare access, or other sensitive subjects.

Evolve will only request information reasonably necessary to provide the relevant service, response, accommodation, or connection. Please provide sensitive information only when it is specifically requested and you are comfortable doing so.

Unless expressly stated otherwise, Evolve is not acting as your healthcare provider, and information submitted through this website should not be considered part of a medical record. The website is not intended for medical emergencies or confidential communications with a healthcare professional.

If you are experiencing an emergency, call 911. For mental-health or crisis support, call or text 988.

4. Email and Text Communications

If you subscribe to Evolve’s newsletter, register for an event, or otherwise request communications, we may use your information to send:

• Event announcements and reminders
• Community updates
• Wellness and educational resources
• Advocacy information
• Volunteer opportunities
• Partnership and sponsorship opportunities
• Community Hub announcements
• Other information related to Evolve’s mission and activities

You may unsubscribe from promotional emails at any time by selecting the unsubscribe link included in the message or contacting us directly.

If Evolve offers text-message updates, enrollment will be optional. Message and data rates may apply. You may opt out by following the instructions provided in the message.

Unsubscribing from promotional communications may not prevent us from sending essential transactional messages, such as event confirmations, registration updates, or direct responses to your inquiries.

5. Event Registration, Tickets, and Payments

When you register for an event or purchase a ticket, your information may be processed by a third-party registration, ticketing, or payment platform.

Evolve may receive information needed to:

• Confirm your registration or purchase
• Communicate event details
• Manage attendance
• Provide requested accommodations
• Address refunds or registration concerns
• Maintain financial and attendance records

Payment-card information is generally collected and processed directly by the payment provider. Evolve does not intend to store complete payment-card numbers on its website.

Please review the privacy policy and terms of the applicable registration or payment provider before submitting payment information.

6. Photographs, Videos, and Community Submissions

If you submit a photograph, video, testimonial, story, or other content, we may collect your contact information and details about the submission.

Submitted content will not automatically be published. Evolve may contact you to confirm:

• That you created the content or have permission to share it
• The identities or permissions of individuals shown
• How Evolve may use the submission
• Whether attribution is requested
• Whether additional written consent or a media release is required

Participation in an Evolve event may involve event photography or video recording. When recording is planned, Evolve may provide signage, registration language, announcements, or other notice. Guests with privacy concerns should speak with an Evolve representative at the event.

A separate photo or media release may apply to certain events, interviews, campaigns, or featured stories.

7. Resource and Directory Submissions

Visitors may recommend providers, organizations, services, or educational resources for possible inclusion on the website.

When you submit a recommendation, we may collect:

• Your name and contact information
• Your affiliation with the recommended organization
• Information about the provider or organization
• Your explanation for recommending the resource

Submitting a recommendation does not guarantee publication. Evolve may verify, edit, decline, or remove a listing based on relevance, accuracy, community needs, or available information.

Do not submit another person’s private contact information without authorization.

8. Cookies and Analytics

The website may use cookies and similar technologies to:

• Remember website preferences
• Support essential website functions
• Measure website traffic
• Understand how visitors navigate the site
• Improve performance and accessibility
• Protect the website from spam, fraud, and misuse
• Support embedded content and social media features

You may be able to manage or disable cookies through your browser settings. Disabling certain cookies may affect how parts of the website function.

If nonessential analytics or advertising technologies are added, Evolve may provide additional cookie controls or consent options as required.

9. How We Share Information

Evolve may share personal information with service providers that help us operate the website and deliver our activities, such as:

• Website hosting and maintenance providers
• Email and communication platforms
• Event registration and ticketing services
• Payment processors
• Form and survey platforms
• Analytics and security providers
• Professional advisers and organizational contractors
• Event venues, vendors, or community partners when necessary to fulfill a request or provide an event service

These providers receive only the information reasonably necessary to perform their services.

We may also disclose information:

• When required by law, subpoena, court order, or legal process
• To prevent fraud or investigate suspected misuse
• To protect the rights, safety, or property of Evolve or others
• In connection with an organizational restructuring, merger, transfer, or similar change
• With your direction or consent

Evolve does not sell personal information for monetary compensation.

We do not provide newsletter subscriber lists to unrelated organizations for their independent marketing purposes.

10. Data Retention

We retain personal information only for as long as reasonably necessary to:

• Fulfill the purpose for which it was collected
• Maintain event, volunteer, partnership, and organizational records
• Meet financial, contractual, or legal obligations
• Resolve disputes
• Protect the security and integrity of our operations

Retention periods may vary depending on the type of information and the reason it was collected. Information that is no longer needed may be deleted, anonymized, or securely archived.

11. Data Security

Evolve uses reasonable administrative, technical, and organizational measures designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, email transmission, database, or online system can be guaranteed to be completely secure. You should use care when deciding what information to submit online.

If we become aware of a security incident affecting personal information, we will take reasonable steps to investigate, address the incident, and provide any notices required by applicable law.

12. Your Privacy Choices

Depending on applicable law and the nature of your relationship with Evolve, you may request to:

• Review the personal information we maintain about you
• Correct inaccurate or incomplete information
• Request deletion of certain information
• Withdraw consent when processing is based on consent
• Unsubscribe from promotional communications
• Ask questions about how your information is used or shared

To make a privacy request, contact us using the information at the end of this policy. We may need to verify your identity before completing certain requests.

Some information may need to be retained when required for legal, financial, security, or legitimate organizational purposes.

13. Third-Party Websites and Embedded Content

The website may link to or display content from third parties, including:

• Healthcare and community organizations
• Social media platforms
• Video-hosting services
• Maps
• Event-registration platforms
• Donation or payment platforms
• Resource providers
• Partner websites

Evolve does not control the privacy, security, accuracy, or accessibility practices of third-party websites. Selecting an external link or interacting with embedded content may allow the third party to collect information under its own privacy policy.

We encourage you to review the policies of any third-party website or service you use.

14. Children’s Privacy

This website is intended for a general audience and is not directed to children under 13. Evolve does not knowingly collect personal information online from children under 13 without appropriate authorization.

If you believe a child under 13 has submitted personal information through the website, please contact us so we can review and, when appropriate, delete it.

Registration requirements and age restrictions may vary by event and will be identified in the applicable event information.

15. Community Hub

Evolve may introduce a digital Community Hub featuring discussions, member networking, announcements, event notifications, and exclusive resources.

The Community Hub is not currently active. Before it launches, Evolve will update this Privacy Policy or provide an additional notice explaining:

• Account registration requirements
• Information visible to other members
• Community profiles and privacy settings
• Discussion and messaging features
• Moderation practices
• Member-content retention
• Account deletion options
• Any third-party platform used to operate the Hub

Visitors should not be asked to create Community Hub accounts until these practices and protections are established.

16. Changes to This Privacy Policy

Evolve may update this Privacy Policy to reflect changes to the website, our services, our technology, or applicable requirements.

When material changes are made, we will update the “Last Updated” date and may provide additional notice through the website or email when appropriate.

Your continued use of the website after an updated policy becomes effective indicates your acknowledgment of the revised policy.

17. Contact Us

If you have questions about this Privacy Policy or would like to submit a privacy-related request, contact:

Evolve Tampa Bay
Email: info@evolvetampabay.org
Website: evolvetampabay.org

Please include “Privacy Request” in the subject line and describe the nature of your request.